25 Tips for Effective Employee Onboarding

Success in business always leads to the complicated path of growth and expansion. This creates a demand for more productive hours and additional smart working employees that form your company’s workforce. The ostensible solution to this positive problem is by hiring new team members. Sadly, successfully onboarding new hires is one of the common pitfalls of entrepreneurship. To promote your company’s continuous upward trend, here are tips on how we onboard our new hires:

1.       Never Fail to Prepare

Be ready and excited! Take a step ahead and create an agenda outlining the whole onboarding process. Target specific goals in a set timeline. Be goal-oriented as early as day one and let this behaviour cross-pollinate to your new hires.

2.       Complete Pre-Requisites or Pre-Work

The introduction does not start in the first day of training. It starts by completing the pre-requisites for the job. Ensure all needful documents are submitted. You can even go the extra mile by giving your hires a set of questions or topics to research on and that will serve as an early introduction to the job and the company.

3.       Broadcast an E-Mail Announcement

Encourage your team to be cooperative and guide your new team members. Provide time to time updates on when they’ll expect new members in the team and a brief overview of what they will expect from your beginners.

4.       Start by Introducing the Company

Introduce your company’s mission and vision. Let them know what the business’ stand is and how it is imperative to live by the company’s principles like integrity and growth. This will ensure that you are leading new hires to the right track on acclimating the company’s culture.

5.       Live up to the Company Rules

When employees and companies align goals, the company can never go wrong. Ensure that they are fully aware of the company’s goals, rules and corresponding sanctions. These rules are not to threaten anyone but to guarantee that everyone works as a team.

6.       Meet and Greet the Team

Introduce your new employees to the team. Set your team’s expectations that they are new to the business and should be guided until they learn the process. Remember that onboarding is never a one-way interaction. It is a two-way process that also involves learning from the experts.

7.       Define the Job

Now that they have met the company, you and your team, it is time to introduce them to the job that they’ll fill in. While it is true that new hires already have expectations of their job description, it may differ from what the company defines it to be. So, this is where you are going to ensure that you are aligned to the T on what you are anticipating from them as employees. Set firm grounds of their scope of support.

8.       Provide Ample Resources

One of your responsibilities as a company is to provide ample resources to your employees. Prior to the actual onboarding process, confirm that you have accessible resources they can use to learn more and be better at their tasks. Resources include sign-off documents, rooms, computers and even colleagues that they can consult from time to time.

9.       Set the Dates

Create a calendar for them with visible schedules of what they are supposed to do or attend to every day. Setting specific dates and time for their training sessions is vital in teaching them the value of time in a corporate world.

10.   Take One Step at a Time

One of the common mistakes of entrepreneurs is to feed new hires their tasks in a mouthful. This results in low-quality performance and time not spent wisely. Cleverly invest your resources by introducing tasks one by one and giving time to absorb each.  

11.   Consider Learning Styles

To achieve optimal results, respect each of the employees’ learning styles while training them for the job. Adjust your instruction methods to cater to visuals, auditory and tactile learners.

12.   Set the Pace

Don’t go too fast or too slow. Set the onboarding pace depending on how they understand the topics or assignments introduced. 

13.   Show Them What Best Looks Like

Another good tip is to partner your beginners with top performing employees. Let them see what the best looks like and encourage them to mirror these good behaviours.

14.   Practice Makes Improvement

It is proven that the best way for adults to learn is through practice. It may not make your hires perfect, but it will surely pave a way to tremendous improvement. So, give them time to put their learnings into practice.

15.   Encourage them to Work Smart

Based on studies, employees who finish their job within paid hours by managing their time wisely produce better results than those who extend hours at work. Share tips on how to work smart and keep that work and life balance.

16.   Feedback is the Breakfast of Champions

Be consistent in giving them immediate feedback of the things they are doing well and the things that they will need to work on to keep them on the right track.

17.   Make It Fun

Balance stress by making it fun at work. Create activities that’ll promote humour and interests amongst employees. Add activities that will bond new hires with the rest of the team.

18.   Engage New Hires

The least you’d like your new hires to feel is that of being outcasts. Make them feel involved by including them in updates, meetings and even out-of-the-office activities like team lunches or after-work games.

19.   Allow Free Flow of Ideas

Create and maintain an environment that fosters openness to anyone’s ideas. Ideas may not always be impressive, but then again, feedback is a gift that shifts everything to the right track.

20.   Maintain Respect, Not Authority

Never encourage your employees to be scared by anyone’s presence. Fear will deter their ideas and potentials. Instead, create an environment that promotes equal respect amongst different positions and job descriptions.

21.   Always Follow-Through

Every feedback should always have a corresponding follow-through. In this stage, study how they have improved from the first time they did the task to this date. Share these improvements to them. Commend their hard work and growth.

22.   Be Transparent

Onboarding your beginners and guiding them to be experts on their jobs are easier when you have gained their trust. Be transparent about their status and progress during the onboarding session. Tell the truth about their performance and share honest updates about their track on the company.

23.   Never Be Frugal of Commendations

Commendations would never cost a dime. Be bold in providing positive feedback to the achievements and encourage a friendly competition by challenging them to top their best performances.

24.   Motivation by the Numbers

You may be wondering why at times, there’d be employees who you knew had potential but just wouldn’t translate to results. The problem is not always knowledge and expertise. Understand that it can be about motivation. Creating a healthy working environment and exploring incentives for a job well done will help incentivise employees.

25.    What’s in It for Them

Adults show more interest on what they are about to learn if they know how they’ll benefit from it. So, introduce every topic and tasks during your onboarding process by highlighting how it’ll help to their advantage.